Article V: Chapter Officers
The officers of this Chapter shall be a President, Vice President, a Treasurer, a Recording Secretary, two At-Large Members, a Chief Grievance Officer/Contract Administrator and an Assistant Grievance Officer appointed by the Executive Committee.
The President shall preside at all meetings of the Chapter and Executive Council, shall speak for the Chapter, and shall be an ex-officio member of all Chapter committees.
The Vice President shall act as President in the absence of the President and shall succeed to that office if it should become vacant.
The Treasurer, or his/her supervised designee, shall keep accounts of all monies paid to the Chapter and make all disbursements authorized by the Executive Council or by the Chapter. The Treasurer, or his/her supervised designee, shall establish an account or accounts in a local bank. All checks and all withdrawals of funds shall be made on the Treasurer's signature countersigned by the incumbent President or Vice President. The Treasurer, or his/her supervised designee, shall make a record of every withdrawal or a check and indicate the time and place of the meeting of the Chapter at which the disbursement was authorized, or, if authorized by the Executive Council, the time and place of the meeting and names of all members of the Executive Council present at the time the withdrawal was authorized. The Treasurer shall post a surety bond in an amount determined by the Chapter to be paid for by the Chapter.
The Treasurer, or his/her supervised designee, shall prepare the budget, in consultation with the Executive Council, that is required by Article XII, Finance, Section 3. At the first or second meeting of the Chapter, after the close of the fiscal year, the Treasurer shall present the Chapter with an operating statement for the past fiscal year and a balance sheet as of June 30. The books of the Chapter shall be audited annually by a certified public accountant, not affiliated with Rider University in any manner, who shall report the findings to the Executive Council, which shall in turn make a full report to the Chapter.
The Recording Secretary shall keep minutes of all meetings of the Chapter and of the Executive Council, and when approved, such minutes shall constitute a permanent record of the Chapter. The Recording Secretary shall note especially any authorization for the expenditure of Chapter funds. Such notes shall serve as authorizations should the Treasurer be absent from the meeting. The Recording Secretary, or his/her supervised designee, shall maintain custody of the Treasurer's surety bond and of the surety bond of all the other officers if all are covered under the same bond, or if all are covered individually, he/she shall retain all bonds except his/her own.
In the eventuality that no member of the Westminster Choir College faculty in the bargaining unit is elected to serve in any other position on the Executive Council, the At-Large Member position shall be elected from the Westminster Choir College faculty in the bargaining unit.
The Chief Grievance Officer/Contract Administrator shall be responsible for handling all complaints and grievances involving areas covered by the collective bargaining agreement. The Chief Grievance Officer/Contract Administrator shall advise and assist all members of the bargaining unit who have such complaints or grievances and shall attempt to resolve them through the use of the established grievance procedure. The Chief Grievance Officer/Contract Administrator is responsible for initial contact with the University administration concerning changes to or interpretations of the collective bargaining agreement, and works closely with the President and Executive Council on such matters. He/she shall regularly report at Chapter meetings on such activities.
There shall be an Assistant Grievance Officer appointed by the Executive Committee who shall have the same obligations as the Chief Grievance officer and will share the grievance workload with the Chief Grievance officer.
All officers of the Chapter shall be bonded in an amount to comply with applicable federal and/or state statutes.